PerfectIt teams with CMOS


Many editors swear by PerfectIt as a must-have tool to help produce consistent and style-adhering texts. A new style sheet has just been released. Developed in conjunction with The Chicago Manual of Style (CMOS), it takes PerfectIt to a new level 一 great news for those who use CMOS and possibly also for others. If you already use PerfectIt and subscribe to CMOS Online, it won’t cost you anything more.

Read my review in the latest newsletter from IPEd (the Institute of Professional Editors in Australia and New Zealand): https://www.iped-editors.org/august-2021/perfectit-teams-with-cmos/

Add a custom tab to your Word ribbon

I gave an informal talk today to science editors about using macros, but it was my very first tip that generated the most excitement.

You can add a your own customised tab to the Word ribbon!

Continue reading “Add a custom tab to your Word ribbon”

I gave an informal talk today to science editors about using macros, but it was my very first tip that generated the most excitement.

You can add a your own customised tab to the Word ribbon!

Continue reading “Add a custom tab to your Word ribbon”

Use Word Styles for navigating around and restructuring your document

Word Styles offer more than simply and consistently formatting text; they give you lots of power in organising your whole document.

For those new to using Styles, you might want to check out the introduction in my previous post:  What are Word Styles and how do you use them? In the next few posts I’ll look at some of the most useful functions of Word Styles.

Continue reading “Use Word Styles for navigating around and restructuring your document”

What are Word Styles and how do you use them?

You can easily format text in Microsoft Word with the options you can see in your Home ribbon. You can choose your font, font size, colour, bold and italics (character options) and also paragraph options like bullet points, alignment, indenting, spacing between lines and paragraphs, and lots more.

Style Gallery in Home Ribbon showing Heading 1 highlighted.
Continue reading “What are Word Styles and how do you use them?”

Microsoft Word skills for editors: basic to advanced

Many editors prefer the features and power of Microsoft Word – especially when copyediting – over Google Docs and other online and collaborative programs. So, even though the latter are increasingly being used for writing and producing documents, Word remains the standard program for editing documents. Nowadays it’s pretty much assumed that writers and editors have basic Word skills. Yet even among people who work as editors, skills in Word vary enormously.

While you can edit perfectly well with basic Word skills, using advanced features (and some key add-ons) will help you work faster and produce a better final document – and efficiency and consistency are among the top goals of professional editors.

Continue reading “Microsoft Word skills for editors: basic to advanced”

Tips and tricks: A better way to print out your PowerPoint presentation

I recently found something better than PowerPoint’s usual ‘print Notes Pages’ format for printing out a presentation’s slides and notes together. As far as I can see, however, it seems to be only available in the PC version.

I don’t use PowerPoint often, but did a couple of months ago for my presentation at the 2019 IPEd conference. Because my talk had some visual aspects – showing various website features – I actually wrote it in PowerPoint. That is, I prepared my images and then added the accompanying text in the notes field. Then, of course, I wanted to print out my slides and talking notes so I could refer to my notes while at the lectern.Continue reading “Tips and tricks: A better way to print out your PowerPoint presentation”

Tips and tricks: Using your screen’s hot spots

There are a couple of neat tricks you can use, but (naturally) they vary somewhat between PCs (I’m using Windows 10) and Macs (I’m still on OS X El Capitan – delaying my upgrade to Mojave because it will render my Word 2011 inoperable).

Snap your windows in Windows

To open your document or window to full screen, select its title bar and drag it right up to the top of your screen (or even past the top). Easy peasy – it expands to fill your screen!

Continue reading “Tips and tricks: Using your screen’s hot spots”

Book review: ‘Wedderburn’ by Maryrose Cuskelly

Wedderburncover

Maryrose Cuskelly has chosen a difficult topic for this book: the murders in late 2014 of Greg Holmes and Greg’s mother and stepfather, Mary and Peter Lockhart. The killer was Ian Jamieson – a farming neighbour and former friend of Peter Lockhart’s. Their farms were south of Wedderburn in central Victoria, and the rural setting played a major part in the events leading up to the murders.Continue reading “Book review: ‘Wedderburn’ by Maryrose Cuskelly”

Tips and tricks: Opening your Word document in multiple windows

It can be really useful to look at your Word document in two separate, independent windows. And it’s very simple, but unless you’ve played around with the menu options you may not be aware of it.

To see how it works, first open up a Word document.

On my PC, I then go to the View banner and select New Window.

Continue reading “Tips and tricks: Opening your Word document in multiple windows”

Tips and tricks: Summarising tracked changes in Word

A few months ago, I wrote about having trouble getting an author to see my tracked changes in Word (and showed a solution for that problem in PDFs). Since then, I’ve come across some solutions in Word too.

I wanted my client to see my tracked edits, but they seemed to not see the edits at all, even my comments. Maybe they were simply inexperienced with Track Changes. I used a clumsy work-around at the time, but being able to give them a summary of edits and comments would have been very useful. This applies in other scenarios too, even for people who are familiar with Track Changes.Continue reading “Tips and tricks: Summarising tracked changes in Word”

Tips and tricks: Transcribing interviews

headphones-791077_640

The time-consuming task of transcribing can be speeded up with technology or by outsourcing – as long as, in both cases, the quality is good.

Rachel Smith (of jobs list service Rachel’s List), shared her interviewing and transcribing process in a blog post in 2017. She explains the services she uses for recording interviews and outsourcing transcribing. If she is doing her own transcribing, she uses the free web app oTranscribe, which she described in this blog post.Continue reading “Tips and tricks: Transcribing interviews”

Tips and tricks: Making a PDF more readable with bookmarks

Let’s say you’ve created or edited a report – it’s all nicely laid out and you will be saving it as a PDF file. Before you do, take some time to think about PDF bookmarks. With a bit of forethought, you can make the document much more user-friendly than a long, unstructured PDF.

For one of my regular gigs (writing on health matters), I need to look up lots of scientific publications. Compare these two PDFs I downloaded recently.Continue reading “Tips and tricks: Making a PDF more readable with bookmarks”